Privacy Policy
Effective Date: February 26, 2026

Approval Fast Track is a division of Cost Oversight Inc. (“we,” “our,” or “us”). We are committed to protecting your privacy and safeguarding personal information in accordance with applicable Canadian privacy laws.

1. Information We Collect

We collect information you voluntarily provide through:

• Intake forms
  
  

• Email correspondence
  
  

• Service documentation submissions
  
  

This may include:

• Name
  
  

• Business name
  
  

• Contact information
  
  

• Property address
  
  

• Municipal file details
  
  

• Supporting documents relevant to your request
  
  

We do not collect unnecessary personal information.

2. How We Use Information

Information is used solely to:

• Review service eligibility
  
  

• Provide coordination quotes
  
  

• Communicate regarding your request
  
  

• Coordinate administrative submissions within defined scope
  
  

We do not sell, rent, or trade personal information.

3. Document Handling

Documents submitted to us are used exclusively for coordination purposes related to your request. We maintain reasonable administrative and technical safeguards to protect submitted information.

4. Third-Party Disclosure

We may share relevant documentation with:

• Applicable municipalities
  
  

• Government departments
  
  

• Service providers directly related to your coordination file
  
  

We do not disclose information for marketing purposes.

5. Data Retention

We retain records for administrative, legal, and business record-keeping purposes. Files may be archived after service completion.

6. Security

While no online transmission is guaranteed secure, we implement reasonable measures to safeguard information.

7. Contact

For privacy-related inquiries:

info@approvalfasttrack.ca